Bear FormsNew Student Intake Form Template for Tutors
Collect everything you need before the first lesson: who the student is, how to reach the parent, what they want to achieve and when they're free. Four short steps, so families actually finish it.
Best for: Private tutors, tutoring centres and teachers taking on new students.
What's in the new student intake form
Every question below is ready to go, and every one can be edited, removed or reordered.
Step 1: Student
- Student name requiredShort text
- Date of birthDate
- Grade requiredDropdown · Kindergarten, Grade 1–12, College / Adult
- SchoolShort text
Step 2: Parent or guardian
- Parent or guardian name requiredShort text
- Email requiredEmail
- PhonePhone
Step 3: Learning goals
- Subjects requiredCheckboxes · Math, English, Science, French, History, Coding, Other
- What would you like to achieve? requiredParagraph
- Anything we should know about how the student learns best?Paragraph
Step 4: Availability
- Preferred days requiredCheckboxes · Monday to Sunday
- Preferred time of day requiredSingle choice · Morning, Afternoon, Evening
- Lesson formatSingle choice · In person, Online
Live in about a minute
- Pick the template. In Bear Forms, click New form and choose “New student intake”. All the questions are already there.
- Make it yours. Change a question, add your logo and colors, or just leave it as it is.
- Publish and share. Send the link by email or text, or paste two lines of code to put it on your website.
Responses that are easy to read and download
- In your inbox. Each response is emailed to you seconds after it's submitted. Hit Reply to answer the person directly.
- In one clear table. All responses side by side in your dashboard, with a chart of responses by date.
- Download any time. Export everything to a CSV file that opens in Excel, Numbers or Google Sheets, and download uploaded files with one click.
Why tutors choose Bear Forms
Bear Forms is a simple, affordable form builder. It isn't overloaded with tools and settings you'll never use: just the things you need to collect information and act on it, in an interface you can find your way around in minutes.
- Simple. Drag-and-drop questions, multi-step forms, file uploads and ratings. No code, no learning curve.
- Affordable. Start free. Paid plans start at $5/month, with no contract and no commitment.
- Built for real people. Forms look right on phones, spam is filtered out quietly, and nobody has to solve a puzzle to submit.
Frequently asked questions
Why is the intake form split into steps?
Long forms feel like homework. Splitting 13 questions into four short steps with a progress bar makes the form feel quick, so more parents finish it.
Can I add questions, like allergies or a learning plan?
Yes. Every question can be edited, removed or reordered, and you can add new ones, including file uploads for report cards or assessments.
How much does Bear Forms cost?
You can start on the Free plan (3 forms, 100 responses a month). Paid plans start at $5/month, with no contract and no commitment: upgrade when you need more and cancel any time.
How long does it take to set up this form?
About a minute. Pick the template, change anything you like, press Publish, and share the link or embed it on your website.
How do I read and download the responses?
Every response is emailed to you as it arrives. In your dashboard you see all responses in one clear table, a chart of responses by date, and you can download everything as a CSV file for Excel or Google Sheets.