English as a second language

Conversation Club Sign-Up Form Template

This conversation club sign-up form matches English learners to the right speaking group. They share their level, the topics they enjoy and avoid, the group size and times they prefer, and how they want mistakes corrected.

8 questions2 steps

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Try the form

This is the real form, the way a learner will see it. Fill it in and click through: nothing you type is sent or saved.

What's included

8 questions in 2 steps. Every one can be edited, removed or reordered.

1About you3 questions

Full name requiredShort answer
Email requiredEmail
English level requiredBeginner, Elementary, Intermediate, Upper intermediate, AdvancedPick one

2Your sessions5 questions

Topics you enjoyTravel, Food, Movies and TV, Work and careers, Culture, Sports, Technology, NewsPick any
Topics you'd rather avoidShort answer
Preferred group sizeSmall (3–4 people), Medium (5–8 people), No preferencePick one
When can you join? requiredWeekday mornings, Weekday afternoons, Weekday evenings, Weekend mornings, Weekend afternoonsPick any
When should we correct your mistakes? requiredWhile I'm speaking, After I finish speaking, Only if I askPick one

Who it's for and when to use it

Use it to run conversation clubs, speaking circles or discussion groups for English learners, online or in person. A tutor starting a Tuesday evening club for intermediate learners can sign people up with one link and group them by level and time.

The corrections question is what makes it different. Some learners want to be corrected while they speak; others find it stops them talking and want feedback afterward, or only when they ask. Knowing in advance makes the group comfortable for everyone.

Topics people enjoy, like travel, food or technology, give you conversation starters, and topics to avoid let learners skip subjects they'd rather not discuss. For paid group courses with set dates, use the group class registration.

How to use it in 3 steps

Pick the template
Click Use this template, or choose “Conversation club sign-up” under New form in Bear Forms. All the questions are already there.
Make it yours
Every question is ready to use as it is. Change, add or remove any of them to fit how you work.
Share the link
Publish, then send the link by email or text, put it in your Instagram bio or Google Business Profile, or paste two lines of code to show it on your website.

Tips for better responses

Group by level first, time second. A mixed-level group frustrates both ends. Export to a CSV file and sort by level before you look at times.
Respect the topics to avoid. Read them before each session and steer clear. It's a small thing that makes learners feel safe.
Keep groups small. Three to six people gives everyone time to speak. The group size question tells you who prefers small groups.
Tell people how corrections will work. Start each session by saying how you'll correct mistakes, based on what most of the group chose.

Make it your own

Not sure of their level? Send the English level self-assessment first.
Other languages? Change "English level" to the language of your club, like Spanish or French.
Paid sessions? Add the session dates as options, like the group class registration.

Guide: How to Onboard New Tutoring Students

Frequently asked questions

What should a conversation club sign-up form ask?

It should ask for the learner's name, email and level, the topics they enjoy and want to avoid, the group size and times they prefer, and how they want mistakes corrected. This template asks those eight questions in two steps.

How should I correct mistakes in a conversation club?

Ask each learner. Some want corrections while they speak, others after they finish or only when they ask. This form asks the question, so you can match your approach to the group.

How big should a conversation group be?

Most clubs work best with three to eight people, so everyone gets time to speak. The form lets learners choose small, medium or no preference.

Can I run the club online?

Yes. The form works for online and in-person clubs. For online groups, add a time zone question so you can schedule fairly for everyone.

Can I edit the questions after I start using it?

Yes. Every question can be changed, removed or reordered at any time, and you can add new ones. When you publish the changes, the same link shows the updated form, so you never have to send families a new link.

Will the form stop spam?

Yes. Bear Forms filters out spam quietly in the background, so real families never have to solve a puzzle or click on pictures of traffic lights before they can send the form.

How much does Bear Forms cost?

Bear Forms costs $4 a month on the Solo plan, or $32 a year. Solo covers up to 30 forms and 1,000 responses a month. Pro is $15 a month or $144 a year for unlimited forms and responses. There's no free plan, but every first payment comes with a 30-day money-back guarantee.

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Start with the conversation club sign-up template

Put every learner in a group where they'll actually want to talk.