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Science Tutor Intake Form Template

This science tutor intake form covers biology, chemistry, physics and general science. It asks for the course level, including Honors, AP and IB, whether the student needs help with labs, and when their tests are.

14 questions4 steps

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Try the form

This is the real form, the way a parent will see it. Fill it in and click through: nothing you type is sent or saved.

What's included

14 questions in 4 steps. Every one can be edited, removed or reordered.

1Student4 questions

Student name requiredShort answer
Date of birthDate
Grade requiredKindergarten … College / Adult (14 options)Dropdown
SchoolShort answer

2Parent or guardian3 questions

Parent or guardian name requiredShort answer
Email requiredEmail
PhonePhone number

3Science4 questions

Subject requiredBiology, Chemistry, Physics, General scienceDropdown
Course levelRegular, Honors, AP, IB, UniversityPick one
Need help with labs or lab reports?Yes, NoPick one
Upcoming tests and datesParagraph

4Availability3 questions

Preferred days requiredMonday, Tuesday, Wednesday, Thursday, Friday, Saturday, SundayPick any
Preferred time of day requiredMorning, Afternoon, EveningPick one
Lesson formatIn person, OnlinePick one

Who it's for and when to use it

Use it for new science students, from middle school general science to AP chemistry. The course level question matters a lot here: an honors biology student and an IB physics student need different depth, different vocabulary and different exam practice.

The lab question is easy to forget and often the real reason a family is calling. Many students cope with the content but lose marks on lab reports, data tables and graphs. Knowing that up front changes what you bring to the first lesson.

It uses the same student, parent and availability steps as the general new student intake. Students who struggle with the math in physics or chemistry may also benefit from the math tutor intake.

How to use it in 3 steps

Pick the template
Click Use this template, or choose “Science tutor intake” under New form in Bear Forms. All the questions are already there.
Make it yours
Every question is ready to use as it is. Change, add or remove any of them to fit how you work.
Share the link
Publish, then send the link by email or text, put it in your Instagram bio or Google Business Profile, or paste two lines of code to show it on your website.

Tips for better responses

Ask for the syllabus. AP and IB courses follow published course outlines. In your first reply, ask which unit the class is on so you can line up with it.
Bring a lab report to lesson one. If the family said yes to lab help, ask for a recent lab report. Feedback on a real report is the quickest way to show value.
Note the exam season. AP exams are in May and IB exams in May or November. Put them in your calendar from the first week.
Watch for math gaps. In chemistry and physics, trouble is often algebra in disguise. Check the basics early.

Make it your own

One science only? Remove the other options from the subject question, or delete it and name your subject in the title.
University students? "University" is already a course level. Add a question for the course code or textbook.
Want a starting point? Follow up with the student pre-assessment for confident and struggle topics.

Guide: How to Onboard New Tutoring Students

Frequently asked questions

What should a science tutoring intake form ask?

It should ask which science the student needs, the course level, whether they need help with labs, and when their tests are, along with grade, contact details and availability. This template covers that in 14 questions over four steps.

Does the form cover AP and IB courses?

Yes. The course level question offers regular, honors, AP, IB and university, so you know the depth the student needs before you plan the first lesson.

Why ask about labs?

Because lab reports, data and graphs are a common reason students lose marks even when they understand the content. A yes to lab help tells you to plan time for reports, not just theory.

Can I use it for middle school science?

Yes. Choose general science and the regular course level. The grade question in the student step tells you the student's year.

Does the form work on phones?

Yes. Most parents open forms on their phones, so the form fits any screen size. Multi-step forms show a progress bar, and file uploads work from a phone's camera roll.

Is there a free version of Bear Forms?

No, there's no free plan, but you can try the full form builder at bearforms.com/demo without signing up. When you're ready, Solo is $4 a month and Pro is $15 a month, and your first payment has a 30-day money-back guarantee, so you can test it with real families risk-free.

Do I need any technical skills to use this template?

No. You change questions by clicking on them, and you can drag them into a new order. There's no code to write. If you can fill in a form, you can edit this one, and publishing it is one button.

See all 38 templates for tutors →

Start with the science tutor intake template

Know the science, the level and the lab needs before the first lesson.