Subjects

English Tutor Intake Form Template

This English tutor intake form shows you a new student's reading level, what to focus on, from reading to essays, and what they're reading in class. Families can even upload a writing sample before the first lesson.

14 questions4 steps

Use this template Try it in your browser

Plans from $4/month · 30-day money-back guarantee

Try the form

This is the real form, the way a parent will see it. Fill it in and click through: nothing you type is sent or saved.

What's included

14 questions in 4 steps. Every one can be edited, removed or reordered.

1Student4 questions

Student name requiredShort answer
Date of birthDate
Grade requiredKindergarten … College / Adult (14 options)Dropdown
SchoolShort answer

2Parent or guardian3 questions

Parent or guardian name requiredShort answer
Email requiredEmail
PhonePhone number

3Reading and writing4 questions

Reading levelBelow grade level, At grade level, Above grade level, Not surePick one
What should we focus on? requiredReading, Writing, Grammar, EssaysPick any
Current books or assignmentsParagraph
Writing sampleFile upload

4Availability3 questions

Preferred days requiredMonday, Tuesday, Wednesday, Thursday, Friday, Saturday, SundayPick any
Preferred time of day requiredMorning, Afternoon, EveningPick one
Lesson formatIn person, OnlinePick one

Who it's for and when to use it

Use it for reading and writing tutoring with school-age students. A tutor helping a sixth grader who reads below grade level needs something very different from one coaching a high school junior on college essays, and the reading level and focus questions tell you which one you've got.

The writing sample upload is the most valuable part. A recent essay or assignment shows spelling, structure and voice in a way no description can, so your first lesson can start with that piece of writing.

The student, parent and availability steps match the general new student intake. For adults learning English as a second language, the adult English learner intake is a better fit.

How to use it in 3 steps

Pick the template
Click Use this template, or choose “English tutor intake” under New form in Bear Forms. All the questions are already there.
Make it yours
Every question is ready to use as it is. Change, add or remove any of them to fit how you work.
Share the link
Publish, then send the link by email or text, put it in your Instagram bio or Google Business Profile, or paste two lines of code to show it on your website.

Tips for better responses

Ask for a real assignment, not a new one. Tell families to upload something the student already wrote for school. A sample written for the tutor is usually more careful than everyday work.
Read the current books question. Reading the same book as the student's class makes lessons feel relevant, and it shows you the level the school expects.
Let parents pick several focus areas. Reading, writing, grammar and essays overlap. Ticking more than one is normal; ask which matters most in your first reply.
Check the reading level answer gently. "Not sure" is a common and honest answer. A short reading in the first lesson settles it.

Make it your own

Mostly essays? Pair it with the writing feedback request for each new draft.
Younger readers? Add a question about reading at home, like how often the child reads for fun.
Several subjects? Use the general new student intake and the math tutor intake for math students.

Guide: How to Onboard New Tutoring Students

Frequently asked questions

What should an English tutoring intake form ask?

It should ask about the student's reading level, what to focus on, such as reading, writing, grammar or essays, the books or assignments they're working on, and ideally include a writing sample. This template asks all of that, plus the student, parent and availability details.

Can families upload a writing sample?

Yes. There's an optional upload for up to three files, PDF, Word documents or photos, so families can send a recent essay or assignment before the first lesson.

What if parents don't know the reading level?

They can choose "Not sure". Many parents don't know, and that's fine: a short reading activity in the first lesson gives you a good idea.

Is this form for English as a second language?

It's designed for school-age students improving their reading and writing. For adults learning English as a second language, use the adult English learner intake, which asks about native language and goals.

Can I edit the questions after I start using it?

Yes. Every question can be changed, removed or reordered at any time, and you can add new ones. When you publish the changes, the same link shows the updated form, so you never have to send families a new link.

Will the form stop spam?

Yes. Bear Forms filters out spam quietly in the background, so real families never have to solve a puzzle or click on pictures of traffic lights before they can send the form.

How much does Bear Forms cost?

Bear Forms costs $4 a month on the Solo plan, or $32 a year. Solo covers up to 30 forms and 1,000 responses a month. Pro is $15 a month or $144 a year for unlimited forms and responses. There's no free plan, but every first payment comes with a 30-day money-back guarantee.

See all 38 templates for tutors →

Start with the english tutor intake template

Start English lessons with the student's level, focus and a real writing sample in hand.