Bear FormsTutoring Registration Form Template
This tutoring registration form signs up a new student in one go: who they are, how to reach their parent, what they need help with and when lessons can happen. Three short steps that parents can finish on their phone.
Plans from $4/month · 30-day money-back guarantee
Try the form
This is the real form, the way a parent will see it. Fill it in and click through: nothing you type is sent or saved.
What's included
12 questions in 3 steps. Every one can be edited, removed or reordered.
1Student4 questions
- Student name requiredShort answer
- Grade requiredKindergarten … College / Adult (14 options)Dropdown
- SchoolShort answer
- Subjects needed requiredMath, English, Science, French, History, Coding, OtherPick any
2Parent or guardian3 questions
- Parent or guardian name requiredShort answer
- Email requiredEmail
- Phone requiredPhone number
3Lessons5 questions
- Lesson format requiredIn person, OnlinePick one
- When can lessons happen? requiredWeekday mornings, Weekday afternoons, Weekday evenings, Weekend mornings, Weekend afternoonsPick any
- Preferred start dateDate
- How did you hear about us?Google, Friend or family, Social media, School, OtherPick one
- Anything else we should know?Paragraph
Who it's for and when to use it
Use it when a family has already decided to start lessons and you need their details in one place. A typical case: a math tutor taking on three new students in September, who wants every family to send the same information instead of piecing it together from texts and voicemails.
It works for solo tutors and small tutoring businesses, in person or online. The parent step makes it a good fit for students under 18, and the subjects question lets one form cover everything you teach, so you don't need a separate form for math and English.
If a family isn't ready to commit yet, send a trial lesson request first. If you need more detail about learning goals before the first lesson, the new student intake form goes deeper.
How to use it in 3 steps
Pick the template
Click Use this template, or choose “Tutoring registration” under New form in Bear Forms. All the questions are already there.
Make it yours
Replace the parts in square brackets, like [2 business days], with your own details. Change, add or remove any question you like.
Share the link
Publish, then send the link by email or text, put it in your Instagram bio or Google Business Profile, or paste two lines of code to show it on your website.
Tips for better responses
- Send it right after the first call. Families are most motivated straight after talking to you. Text the link while you're still on the phone, or within the hour, and most will finish it the same day.
- Keep the required questions to the essentials. Only the questions you can't plan lessons without are required: student, grade, subjects, parent contact, format and times. Leave the rest optional so nobody gets stuck.
- Use the notes box to spot what matters. The last question asks for anything else you should know. This is where parents mention a test next week, a learning difference or a sibling who might join, so read it before you call back.
- Reply within a day. The thank-you message promises a reply within [2 business days]. Change it to what you can really keep, and set aside a few minutes each day to answer new registrations.
Make it your own
- Teach one subject? Remove the subjects question, or start from a subject version like the math tutor intake, which asks about the student's course and topics.
- Fully booked? Use the tutoring waitlist instead, so families can join a list rather than expecting a start date.
- Want policies agreed up front? Follow the registration with the tutoring policy agreement, so cancellation and payment terms are settled before the first lesson.
- Teaching adults? Make the parent questions optional, or remove the parent step entirely and ask for the student's own email and phone instead.
Frequently asked questions
What should a tutoring registration form include?
A tutoring registration form should include the student's name and grade, the subjects they need, a parent's name, email and phone, the lesson format and the times that work. This template asks all of that in 12 questions, plus a start date, how the family found you and a notes box for anything else.
Do I need parent contact details for students under 18?
Yes. For students under 18, you should collect a parent or guardian's contact details, because they make the decisions, arrange the lessons and usually pay. This template has a separate parent step with name, email and phone, all required.
Should I ask about availability on the registration form or later?
Ask on the registration form. Knowing which days and times work before you reply lets you offer a real time slot in your first message, instead of going back and forth. This template asks families to tick every weekday or weekend time that suits them.
Can I use one registration form for several subjects?
Yes. The subjects question lets families tick every subject they need, so one form covers all your subjects. If you teach a single subject, delete that question, or use a subject version like the math or English intake template.
How do I share a tutoring registration form with new families?
Share the form's link by text or email right after you talk to a family, and add it to your website, Instagram bio and Google Business Profile so new families can find it on their own. You get an email alert for every new registration.
Does the form work on phones?
Yes. Most parents open forms on their phones, so the form fits any screen size. Multi-step forms show a progress bar, and file uploads work from a phone's camera roll.
Is there a free version of Bear Forms?
No, there's no free plan, but you can try the full form builder at bearforms.com/demo without signing up. When you're ready, Solo is $4 a month and Pro is $15 a month, and your first payment has a 30-day money-back guarantee, so you can test it with real families risk-free.
Do I need any technical skills to use this template?
No. You change questions by clicking on them, and you can drag them into a new order. There's no code to write. If you can fill in a form, you can edit this one, and publishing it is one button.
Related templates
New student intake
Everything you need before the first lesson: student and parent details, goals and availability.
View template →Trial lesson request
Let new families book a first lesson in under a minute.
View template →Tutoring policy agreement
Families read and agree to your cancellation, late arrival and payment policies before lessons start.
View template →Tutoring waitlist
When you're fully booked, collect the families who want the next open spot.
View template →Start with the tutoring registration template
Give every new family the same simple sign-up, and have their details ready before the first lesson.
Plans from $4/month · 30-day money-back guarantee