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Homeschool Tutor Intake Form Template

This homeschool tutor intake form is written for homeschooling families: which curriculum they use, the subjects they want covered, how many hours of tutoring a week, and the parent's goals for the year.

15 questions4 steps

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Try the form

This is the real form, the way a parent will see it. Fill it in and click through: nothing you type is sent or saved.

What's included

15 questions in 4 steps. Every one can be edited, removed or reordered.

1Student4 questions

Student name requiredShort answer
Date of birthDate
Grade requiredKindergarten … College / Adult (14 options)Dropdown
SchoolShort answer

2Parent or guardian3 questions

Parent or guardian name requiredShort answer
Email requiredEmail
PhonePhone number

3Homeschool5 questions

Curriculum usedShort answer
Subjects requiredMath, English, Science, French, History, Coding, OtherPick any
Tutoring hours wanted each week required1–2 hours, 3–5 hours, 6–10 hours, More than 10 hoursPick one
Your goals for this year requiredParagraph
Learning needs we should know aboutParagraph

4Availability3 questions

Preferred days requiredMonday, Tuesday, Wednesday, Thursday, Friday, Saturday, SundayPick any
Preferred time of day requiredMorning, Afternoon, EveningPick one
Lesson formatIn person, OnlinePick one

Who it's for and when to use it

Use it when a homeschooling family asks for help. Homeschool tutoring is different from after-school help: the parent is the main teacher, you may cover a whole subject for the year, and you need to fit into the curriculum they've chosen, whether that's Saxon Math, Time4Learning or something they've built themselves.

The hours question tells you how big the job is, from one or two hours a week to more than ten. The parent's goals question captures what they want from you for the year, and the optional learning needs question gives them room to mention anything that affects how their child learns.

The student, parent and availability steps match the general new student intake. Many homeschool families learn online, so the online tutoring intake questions can be useful to add.

How to use it in 3 steps

Pick the template
Click Use this template, or choose “Homeschool tutor intake” under New form in Bear Forms. All the questions are already there.
Make it yours
Every question is ready to use as it is. Change, add or remove any of them to fit how you work.
Share the link
Publish, then send the link by email or text, put it in your Instagram bio or Google Business Profile, or paste two lines of code to show it on your website.

Tips for better responses

Ask to see the curriculum. In your first reply, ask for the books or program the family uses. Fitting into their plan builds trust faster than bringing your own.
Agree on who teaches what. With homeschoolers, be clear about which subjects or units are yours and which the parent covers.
Plan by the year, not the week. Homeschool families think in school years. Share a rough plan for the year after the first few lessons.
Keep the learning needs question optional. Some families will share a lot, others nothing. Both are fine; ask more in person if it matters.

Make it your own

Teaching a co-op group? Use the group class registration for homeschool group classes.
Mostly math or English? Add the subject questions from the math tutor intake or the English tutor intake.
Want progress updates? Send parents the parent progress check-in each month.

Guide: How to Onboard New Tutoring Students

Frequently asked questions

What should a homeschool tutoring intake form ask?

It should ask which curriculum the family uses, the subjects they want covered, how many hours a week, the parent's goals for the year and any learning needs, along with the student's details and availability. This template asks those 15 questions over four steps.

How is homeschool tutoring different?

In homeschooling, the parent is usually the main teacher, so a tutor fits into their curriculum and covers agreed subjects or units. The intake asks about curriculum and the parent's goals for that reason.

Do I need to know the family's curriculum?

It helps a lot. The curriculum question is a short answer with examples, so families can name a program, a set of books or say they built their own.

Can I use it for more than one child?

Yes. Parents fill in one form per child, so each child's grade, subjects and goals stay separate in your responses.

Where do responses go?

Every response lands in your Bear Forms dashboard, in a table you can read at a glance, and you get an email alert as soon as it arrives. You can also export all responses to a CSV file that opens in Excel or Google Sheets.

Can I change the form later?

Yes, at any time. Edit, add or remove questions, then publish again. The link stays the same, so the form on your website or in your bio updates for everyone.

Does the form work on phones?

Yes. Most parents open forms on their phones, so the form fits any screen size. Multi-step forms show a progress bar, and file uploads work from a phone's camera roll.

See all 38 templates for tutors →

Start with the homeschool tutor intake template

Fit into a homeschool family's plan from the very first lesson.