Bear FormsNew Tutor Onboarding Form Template
This new tutor onboarding form gathers what a tutoring agency needs from a new hire: start date, subjects, availability, a short bio and photo for their profile, an emergency contact and confirmation they've read your handbook.
Plans from $4/month · 30-day money-back guarantee
Try the form
This is the real form, the way a new tutor will see it. Fill it in and click through: nothing you type is sent or saved.
What's included
12 questions in 3 steps. Every one can be edited, removed or reordered.
1Your details4 questions
- Full name requiredShort answer
- Email requiredEmail
- Phone requiredPhone number
- Start date requiredDate
2Teaching and profile5 questions
- Subjects you'll teach requiredMath, English, Science, French, History, Coding, OtherPick any
- Weekly availability requiredWeekday mornings, Weekday afternoons, Weekday evenings, Weekend mornings, Weekend afternoonsPick any
- Best way to reach youEmail, Phone call, Text messagePick one
- Short bio for your profile requiredParagraph
- Profile photoFile upload
3Emergency contact3 questions
- Emergency contact name requiredShort answer
- Emergency contact phone requiredPhone number
- Tutor handbook requiredCheckbox
Who it's for and when to use it
Use it right after someone accepts a tutoring job. Instead of a week of emails asking for a photo, a bio, a phone number and "did you read the handbook?", the new tutor fills in one form and you have everything to set up their profile and schedule.
The bio question tells the tutor that families will see it, and gives examples of what to include. The profile photo upload asks for a clear, friendly headshot. Together they're ready to drop onto your website or matching emails.
The handbook question is a required checkbox, "I have read the [tutor handbook]". Replace the bracketed part with the name of your handbook, or a link to it, so new tutors know exactly what they're confirming.
How to use it in 3 steps
Pick the template
Click Use this template, or choose “New tutor onboarding” under New form in Bear Forms. All the questions are already there.
Make it yours
Replace the parts in square brackets, like [tutor handbook], with your own details. Change, add or remove any question you like.
Share the link
Publish, then send the link by email or text, put it in your Instagram bio or Google Business Profile, or paste two lines of code to show it on your website.
Tips for better responses
- Send it the day they accept. Momentum matters with new hires. A form the same day sets a professional tone.
- Link the handbook in the question. Put the handbook link in the question's help text so tutors can read it before ticking the box.
- Edit bios lightly. Fix typos, but keep the tutor's voice. Families can tell when a bio was written by someone else.
- Keep emergency contacts private. Use the emergency contact only for emergencies, and remove it when the tutor leaves.
Make it your own
- Need payroll details? Keep those out of the form and collect them through your payroll provider instead.
- Music teachers? Change subjects to instruments and add the styles they teach.
- Policies for tutors? Add more checkbox questions, one for each policy tutors need to confirm.
Frequently asked questions
What should a tutor onboarding form collect?
It should collect contact details, a start date, the subjects the tutor will teach, weekly availability, the best way to reach them, a short bio and photo for their profile, an emergency contact and confirmation that they've read your handbook. This template asks those 12 questions.
Can tutors upload a profile photo?
Yes. There's an optional photo upload that accepts images, with help text asking for a clear, friendly headshot.
Should I collect bank details on an onboarding form?
No. Keep bank and tax details out of general forms and collect them through your payroll provider. This template doesn't ask for them.
How do tutors confirm they've read the handbook?
The last question is a required checkbox, "I have read the [tutor handbook]". Replace the bracketed text with your handbook's name and add a link in the help text.
Can I put this form on my website?
Yes. Copy two lines of embed code into your website and the form appears right on the page. It resizes to fit phones. If you don't have a website, share the form's link instead: by email, by text, in your Instagram bio or on your Google Business Profile.
How will I know when someone fills it in?
You get an email alert the moment a response comes in, so you can reply while the family is still thinking about lessons. All responses are also kept in a table in your dashboard, and you can export them to CSV any time.
Can I edit the questions after I start using it?
Yes. Every question can be changed, removed or reordered at any time, and you can add new ones. When you publish the changes, the same link shows the updated form, so you never have to send families a new link.
Related templates
Tutor job application
Hire tutors: contact details, subjects, experience, availability and a resume.
View template →Parent satisfaction survey
Measure how families feel about their tutor: ratings, progress and whether they'd recommend you.
View template →Tutoring policy agreement
Families read and agree to your cancellation, late arrival and payment policies before lessons start.
View template →Photo and media consent
Get a parent's permission before sharing a student's photos on your website, social media or flyers.
View template →Start with the new tutor onboarding template
Get every new tutor's profile, availability and emergency contact in one go.
Plans from $4/month · 30-day money-back guarantee