Bear FormsPhoto and Media Consent Form for Tutors
This photo and media consent form gets a parent's permission before you share a student's photos. Parents answer yes or no for your website, social media and printed materials separately, so you know exactly what's allowed.
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Try the form
This is the real form, the way a parent will see it. Fill it in and click through: nothing you type is sent or saved.
What's included
6 questions on one page. Every one can be edited, removed or reordered.
- [Your tutoring business name] sometimes shares photos from lessons and events. We never share last names. You can change your answers at any time by emailing [your email].Text for the reader
- Student name requiredShort answer
- Parent or guardian name requiredShort answer
- Email requiredEmail
- May we use photos on our website? requiredYes, NoPick one
- May we use photos on social media? requiredYes, NoPick one
- May we use photos in printed materials, like flyers? requiredYes, NoPick one
Who it's for and when to use it
Use it before you take or share photos from lessons, recitals, camps or group classes. A music teacher planning to post recital photos on Instagram, or a tutoring center putting a class photo on a flyer, should have each family's answer in writing first, especially for children.
The three channels are separate yes or no questions: website, social media and printed materials. Many parents are happy with a flyer but not with Instagram, and separate questions respect that instead of forcing an all-or-nothing choice.
The intro text explains that you never share last names and that families can change their answers at any time by emailing you. Replace [Your tutoring business name] and [your email] with your own details.
How to use it in 3 steps
Pick the template
Click Use this template, or choose “Photo and media consent” under New form in Bear Forms. All the questions are already there.
Make it yours
Replace the parts in square brackets, like [Your tutoring business name], with your own details (2 in this template). Change, add or remove any question you like.
Share the link
Publish, then send the link by email or text, put it in your Instagram bio or Google Business Profile, or paste two lines of code to show it on your website.
Tips for better responses
- Ask before the event, not after. Send the form when a family registers or a few weeks before a recital, so you know who to leave out of photos.
- Keep a list at events. Export responses to a CSV file and bring the list of "no" answers to the event, so whoever takes photos knows.
- Honor changes quickly. If a parent changes their mind, remove the photos as soon as you can and update your list.
- Never use last names. Even with consent, first names only, or no names, is the safer habit for students under 18.
Make it your own
- Video too? Add a fourth yes or no question for videos, or change "photos" to "photos and videos" in each question.
- Testimonials? Use the testimonial request form, which has its own sharing permission.
- All your policies in one place? Send it together with the tutoring policy agreement when lessons start.
Guide: How to Write a Tutoring Cancellation Policy
This template is a starting point, not legal advice. Check the rules where you teach and adjust the wording to fit your business.
Frequently asked questions
Do tutors need consent to post photos of students?
Yes, you should get permission before sharing a student's photo, and for students under 18 that permission should come from a parent or guardian. Rules differ by place, so treat this form as a starting point and check what applies where you teach.
Who should fill in the photo consent form?
A parent or guardian should fill it in for students under 18. The form says so in the help text under the parent name, and it asks for the parent's email so you can confirm their answers.
Can parents agree to some uses but not others?
Yes. The form asks separately about your website, social media and printed materials, with a yes or no for each, so a parent can allow a flyer but not Instagram.
Can families change their answers later?
Yes. The intro text tells families they can change their answers at any time by emailing you, and you should update your records and remove photos when they do.
Can I put this form on my website?
Yes. Copy two lines of embed code into your website and the form appears right on the page. It resizes to fit phones. If you don't have a website, share the form's link instead: by email, by text, in your Instagram bio or on your Google Business Profile.
How will I know when someone fills it in?
You get an email alert the moment a response comes in, so you can reply while the family is still thinking about lessons. All responses are also kept in a table in your dashboard, and you can export them to CSV any time.
Can I edit the questions after I start using it?
Yes. Every question can be changed, removed or reordered at any time, and you can add new ones. When you publish the changes, the same link shows the updated form, so you never have to send families a new link.
Related templates
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View template →Start with the photo and media consent template
Know exactly which photos you can share, before you take them.
Plans from $4/month · 30-day money-back guarantee