Tutoring agencies

Tutor Job Application Form Template

This tutor job application form helps tutoring agencies hire. Applicants share their contact details, subjects, grade levels, qualifications, experience, availability and resume in three short steps.

12 questions3 steps

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Try the form

This is the real form, the way an applicant will see it. Fill it in and click through: nothing you type is sent or saved.

What's included

12 questions in 3 steps. Every one can be edited, removed or reordered.

1About you4 questions

Full name requiredShort answer
Email requiredEmail
Phone requiredPhone number
City requiredShort answer

2Experience5 questions

Subjects you can teach requiredMath, English, Science, French, History, Coding, OtherPick any
Grade levels requiredElementary school, Middle school, High school, College / AdultPick any
Education and qualifications requiredParagraph
Years of tutoring or teaching experience requiredLess than 1 year, 1–2 years, 3–5 years, More than 5 yearsPick one
Resume requiredFile upload

3Availability3 questions

Weekly availability requiredWeekday mornings, Weekday afternoons, Weekday evenings, Weekend mornings, Weekend afternoonsPick any
Lesson formats you can teach requiredIn person, OnlinePick any
Why do you want to tutor with [Your tutoring business name]?Paragraph

Who it's for and when to use it

Use it when you're building a team of tutors. A small agency that needs two more math tutors before September can post one link on job boards, social media and its website, and get every application in the same format instead of a pile of emails with different attachments.

The questions are the ones you'd use to shortlist: subjects and grade levels to match your demand, education and qualifications, years of experience and weekly availability. The resume upload is required, so every application is complete.

Once you've hired someone, send the new tutor onboarding form to collect their profile, photo and emergency contact.

How to use it in 3 steps

Pick the template
Click Use this template, or choose “Tutor job application” under New form in Bear Forms. All the questions are already there.
Make it yours
Replace the parts in square brackets, like [5 business days], with your own details (2 in this template). Change, add or remove any question you like.
Share the link
Publish, then send the link by email or text, put it in your Instagram bio or Google Business Profile, or paste two lines of code to show it on your website.

Tips for better responses

Say what you're hiring for. Put the subjects and grade levels you need in the form's title or first line. You'll get fewer applications that don't fit.
Sort applications in a spreadsheet. Export responses to a CSV file and filter by subject, grade level and availability to build your shortlist.
Reply to everyone. The thank-you message promises a reply within [5 business days]. Keep that promise, even with a short no; tutoring is a small world.
Personalize the last question. Replace [Your tutoring business name] in "Why do you want to tutor with us?" so the question reads naturally.

Make it your own

Music school? Change subjects to instruments and grade levels to student ages.
Online-only agency? Add questions about the applicant's time zone, setup and video platform experience.
Need references? Add a paragraph question for two references with names and contact details.

Frequently asked questions

What should a tutor job application form ask?

It should ask for contact details, the subjects and grade levels the applicant can teach, their education and qualifications, years of experience, weekly availability, whether they teach in person or online, a resume and why they want the job. This template asks those 12 questions.

Can applicants upload a resume?

Yes. The resume upload is required and accepts PDF and Word documents. Files are stored with the application in your dashboard.

How do I compare applicants?

Read applications in your responses table, or export them to a CSV file and sort by subject, grade level, experience and availability to build a shortlist.

Should I ask for references on the application?

Many agencies ask for references later, once an applicant is shortlisted. If you want them up front, add a question for two references.

Do I need any technical skills to use this template?

No. You change questions by clicking on them, and you can drag them into a new order. There's no code to write. If you can fill in a form, you can edit this one, and publishing it is one button.

How do I share the form with families?

Share it as a link or put it on your website. The link works anywhere: email, text messages, WhatsApp, your Instagram bio or your Google Business Profile. To show it on your own site, paste two lines of embed code and the form appears on the page.

Where do responses go?

Every response lands in your Bear Forms dashboard, in a table you can read at a glance, and you get an email alert as soon as it arrives. You can also export all responses to a CSV file that opens in Excel or Google Sheets.

Start with the tutor job application template

Get every tutor application in the same clear format, resume included.