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End-of-Term Evaluation Form Template

This end-of-term evaluation form asks parents how the term went and whether they're continuing. Two ratings, the biggest improvement, what could be better, and their plans and preferred times for next term.

9 questions2 steps

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Try the form

This is the real form, the way a parent will see it. Fill it in and click through: nothing you type is sent or saved.

What's included

9 questions in 2 steps. Every one can be edited, removed or reordered.

1This term6 questions

Student name requiredShort answer
Parent nameShort answer
How much progress did you see this term? requiredStar rating, 1 to 5
How was our communication? requiredStar rating, 1 to 5
Biggest improvementParagraph
What could be better?Paragraph

2Next term3 questions

Continuing next term? requiredYes, No, Not sure yetPick one
Preferred times next termWeekday mornings, Weekday afternoons, Weekday evenings, Weekend mornings, Weekend afternoonsPick any
Anything else?Paragraph

Who it's for and when to use it

Use it in the last two weeks of a term or school year. It does two jobs at once: it gives you honest feedback on the term, and it tells you who's coming back, so you can plan next term's schedule before it starts.

A tutor with fifteen families can send one link in early June and know by the end of the month which slots are free for September, which families want different times, and which ones need a conversation.

Families who rate the term highly and mention a big improvement are great people to ask for a review next, with the testimonial request form. For a lighter monthly check, use the parent progress check-in.

How to use it in 3 steps

Pick the template
Click Use this template, or choose “End-of-term evaluation” under New form in Bear Forms. All the questions are already there.
Make it yours
Every question is ready to use as it is. Change, add or remove any of them to fit how you work.
Share the link
Publish, then send the link by email or text, put it in your Instagram bio or Google Business Profile, or paste two lines of code to show it on your website.

Tips for better responses

Send it before the last lesson. Responses arrive while you can still talk about them in person. After the last lesson, replies drop off.
Follow up on "Not sure yet". Families who aren't sure are the ones you can still keep. A short call about next term's goals often decides it.
Plan next term from the times question. Export responses to a CSV file and sort by preferred times to build next term's schedule.
Act on one suggestion publicly. Pick one improvement families asked for and tell everyone you've made it. It shows the form matters.

Make it your own

Several tutors? Add a tutor name question, or use the parent satisfaction survey, which rates the tutor on punctuality and communication.
Group classes? Add a dropdown for the class so you can compare feedback between classes.
Students' view too? Send learners the monthly learner self-review at the same time.

Guide: How to Onboard New Tutoring Students

Frequently asked questions

What should an end-of-term evaluation ask?

An end-of-term evaluation should ask how much progress the student made, how communication went, the biggest improvement, what could be better, and whether the family is continuing next term. This template asks all of that in nine questions over two steps.

When should I send an end-of-term evaluation?

Send it one or two weeks before the last lesson of the term. Families still remember the term clearly, and you get the answers in time to plan next term's schedule.

Can I use it to plan next term?

Yes. The second step asks whether the family is continuing and which times suit them next term, so the responses double as early sign-ups.

Should the evaluation be anonymous?

This one isn't, because you need to know who is continuing. The parent name is optional, but the student name is required. For anonymous feedback, remove the names and the continuing question.

Do I need any technical skills to use this template?

No. You change questions by clicking on them, and you can drag them into a new order. There's no code to write. If you can fill in a form, you can edit this one, and publishing it is one button.

How do I share the form with families?

Share it as a link or put it on your website. The link works anywhere: email, text messages, WhatsApp, your Instagram bio or your Google Business Profile. To show it on your own site, paste two lines of embed code and the form appears on the page.

Where do responses go?

Every response lands in your Bear Forms dashboard, in a table you can read at a glance, and you get an email alert as soon as it arrives. You can also export all responses to a CSV file that opens in Excel or Google Sheets.

Start with the end-of-term evaluation template

Close every term with honest feedback and a head start on next term's schedule.